SVC-EDI
EDI & B2B Integration
Purchase orders, ship notices and invoices exchanged with retailers and suppliers in their required formats.
The problemA retailer requires EDI, and you are keying orders from a portal and paying for the mistakes.
Large retailers and distributors require X12 EDI documents and deduct from payment when an ASN or invoice does not match the order. We connect your ERP and warehouse to your trading partners through an EDI provider or a direct connection, and add the checks that stop mismatches before they are sent.
What we build
- 01
Document flow
Inbound 850 purchase orders into sales orders. Outbound 855 acknowledgements, 856 advance ship notices and 810 invoices generated from confirmed shipments, with 997 functional acknowledgements tracked.
- 02
Connection path
Through your EDI provider or VAN, or directly over AS2 or SFTP where the partner allows it.
- 03
Compliance labels
GS1-128 and SSCC pallet and carton labels to the retailer's routing guide, tied to the ASN.
- 04
Match checks
Comparison of PO, ASN and invoice before sending, with alerts on differences in quantity, price or item.
- 05
Trading-partner onboarding
Mapping each partner's specification, testing with the partner, and a repeatable template for the next one.
A sketch of the kind of screen
Documents are compared before sending. A mismatch holds the invoice for review.
What ships first
- 01One trading partner, live
- 02850 to order, 856 and 810 out
- 03Compliant labels for that partner
- 04Exception queue for rejected or mismatched documents
Scope is fixed in the proposal at the end of discovery. How a project runs
How we would judge it
- Orders processed without touch
- Deductions and chargebacks
- ASNs sent on time
- Days to onboard another partner
Works with what you already run
- EDI providers and VANs
- AS2 and SFTP endpoints
- ERP and warehouse systems
- Carrier systems for shipment identifiers
Before we start
- The partner's EDI specification and routing guide
- Your EDI provider account, or a decision on the connection path
- Sample documents from the partner's test environment
What we do not build, and when to buy instead
We integrate with your EDI provider. We do not operate a VAN or a hosted EDI service. Each partner's specification is different and needs testing with that partner, so we plan time for it.
Questions about EDI & B2B Integration
Do we need an EDI provider?
Usually yes, or a direct AS2 or SFTP link if the partner supports one. We help you choose based on the number of partners and documents.
Which documents do retailers ask for?
Most start with 850 purchase order, 855 acknowledgement, 856 ship notice and 810 invoice, plus 997 acknowledgements. Some add 846 inventory, 860 changes or 214 status.
Why do invoices get deducted?
Mismatches between what was ordered, what the ASN says shipped and what was invoiced, and label or timing violations. We check for those before documents leave your system.
Industries that use this
Blueprints (illustrative)
SVC-EDI
Sound familiar? A retailer requires EDI, and you are keying orders from a portal and paying for the mistakes.
Send a project brief. Discovery ends in a fixed-price proposal for the first release, and you keep it whether or not you hire us.